How Online Services Are Improving Fax Communication

These days it’s important to be up-to-date with the latest faxing advancements that range from new gadgets to apps. If you own or are part of a business then it’s also crucial to integrate the latest technology updates into your work flow. In this article we’ll go over the ways online faxing has changed and improved the way faxing is done today.

Although some people are perplexed as to why businesses still use faxing, the truth is this communication method has provided a secure and fast way to send confidential documents and professions such as Doctor’s and Real Estate offices rely on this communication tool.

However, being able to send and receive faxes digitally has brought along many benefits that are saving time and money for it’s users. The following is a comparison of the Fax Machine vs Online Fax.

Sending Fax – Machine vs Online

Machine– Learning how to set up one of these machines isn’t always a simple task. Although many where fascinated by this machine in the past, many encountered these issues when sending a fax like paper jams, running out of ink or busy dial tones.

fax paper jam

Online – This method eliminated the need for machines because it uses online technology. Although it’s been around for several years, people are beginning to realize the benefits it provides and how easy it is compared to the traditional method. Sending a fax can be done through email or even from your cell phone.

Receiving Fax – Machine vs Online

Machine – A machine requires a good amount of space to be placed inside an office as well as having to physically be in front of it in order to make it work. If you’re away from the office you can’t checked on the faxes you’ve received and the machine has to be plugged in all the time because if it isn’t then you can also miss an important fax. You’ll also need to be connected to a landline and have paper and toner at hand in case it runs out.

Online – You don’t have to be logged into your email to receive a fax online. Nothing has to be printed out because it is received electronically thanks to virtual fax numbers and ready for you when you check your inbox. You don’t need a dedicated fax line for this to work and you can check your email no matter where you go.

Documents are converted digitally and sent to you in a PDF file that you can view, print or forward. You can also prevent spam faxes by blocking numbers and since faxes aren’t automatically printed you won’t waste paper on junk faxes again. This option saves you money on ink supplies, reduces paper waste which in turn saves more trees!

Additional Features – Machine vs Online

Machines –  One of the best features you can get with a fax machine is purchasing an all-in-one machine that has the ability to copy, scan and fax. You’ll need to find a good spot for this device in your office as well as the budget to purchase it. In order to get a dedicated line you’ll have to contact your phone company and pay an additional fee for this.

Email – Using the internet to fax brings you an array of features that include:

  • Electronic Signature
  • Online fax storage
  • Virtual fax number
  • Easy integration with email, mobile phone, Microsoft Office, Outlook and compatibility with Mac and Windows users.
  • Get text message alerts when you receive a fax.

Ready to make the switch to email faxing?

Faxing is still widely used among many businesses as a secure and fast way to transmit documents. Just like many other communication tools have improved, so has faxing and being able to receive and send a fax without a fax machine is an incredible service to have for your businesses.

The benefits that this new technology provides are amazing but the best way to learn more about it is by trying it out yourself. There are several providers available that give you a free trial so you can test drive and discover how easy and powerful this service can be.